• WSET's purpose is to empower people through inspiring learning experiences all over the world. We offer a comprehensive suite of globally recognised qualifications covering wines, spirits and sake.

We are the world’s leading provider of qualifications in wines, spirits and sake, delivering over 140,000 exams each year to candidates in over 70 countries via our network of Approved Programme Providers (APPs). 

The successful applicant will contribute to a culture of integrity, empowerment, dynamism, and inclusivity within WSET. 

The Part-Time Finance Coordinator - Americas is a member of the Wine & Spirit Education Trust (WSET) Americas organization, with functional responsibilities within the Americas Finance team. Based in West Hartford, CT, USA, they will be the point of contact for the Finance Team with customer financial accounts. They will also be involved with financial recordkeeping, and other administrative tasks as needed by the WSET Americas Finance department. This position is scheduled to work 20 hours per week.

Location: West Hartford CT

Hourly Rate: $25.00/Hour

Key Result Areas:

Finance Administration

• Administer Account Receivable and debt collection
• Assist in the preparation of monthly reports for month-end closing schedule.
• Assist in monitoring daily operations in accounts payable and reconciliation including all supplier payments
• Respond to customer account inquiries
• Deposit Checks and post payments
• Keep alert to any irregularity of transactions and ensure appropriate handling
• Administer employee expense reimbursements
• Review Company Credit Card Expenses

Business Administration

• Receive and scan mail
• Assist in preparations for annual audit
• Perform business purchases for offices supplies and expenses for employees as needed
• Prepare company accounts used for expenses monthly (credit card, uber, FedEx, etc.)

Other

• Assist with process improvements including software updates and integrations as needed
• Carry out other ad-hoc assignments as needed
• Improve and automate workflow to establish best practice, streamline processes to enhance efficiency and productivity
• Provide support and back up for operations as needed

Skills and Competencies:

ESSENTIAL

• Proficiency with Microsoft Office 365 platform required, including but not limited to Microsoft Outlook, Word, Excel, Forms
• Customer service experience
• Accounts Receivable experience
• Fluency in English
• Bachelor’s Degree

DESIRABLE

• Experience with NetSuite

Personal Attributes:

ESSENTIAL

• Reliable and flexible
• High level of personal integrity and authority to maintain WSET criteria and standards with customers and across business units
• Organized and paying meticulous attention to detail
• Excellent communication skills, both written and verbal
• Self-directed worker with good problem-solving ability
• Ability to maintain confidentiality
• Any offer of employment or your ongoing employment is conditional upon the successful completion of a thorough background check by an independent third party.

USA Part Time Benefits

WSET Americas offers a comprehensive benefits package to support our employees, subject to elections and eligibility. Some key highlights of our benefits package include:

• Employee Assistance Program (EAP)
• Bonus Eligibility
• Retirement Savings

US Applicants Only:

Physical Demands:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

ESSENTIAL:
While performing the duties of this job, the employee is regularly required to sit and talk or hear. The employee frequently is required to stand; walk; use hands to finger, handle, or feel; and reach with hands and arms. The employee is occasionally required to climb or balance; stoop; kneel, crouch, and taste or smell. The employee must regularly lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision, distance vision, depth perception, peripheral vision, and ability to adjust and focus.

DISCLAIMER: 

This is not necessarily an exhaustive list of all responsibilities, duties, skills, efforts, requirements or working conditions associated with the job. While this is intended to be an accurate reflection of the current job, management reserves the right to revise the job or to require that other or different tasks be performed as assigned, at any time.