Company Overview:

Join a global leader in educational qualifications for wines, spirits, and sake. Our purpose is to empower people through inspiring learning experiences and deliver over 140,000 exams annually across 70 countries via our network of Approved Programme Providers (APPs). We nurture a culture of integrity, empowerment, dynamism, and inclusivity. Become part of a team that is setting the standard for qualifications worldwide.

Role Overview:

Based in West Hartford, CT, USA, the Part-Time Finance Coordinator will engage with the Americas Finance team. Serving as a key contact for financial accounts, you will be integral to financial record-keeping and administration. This role requires a commitment of 20 hours per week and offers flexibility in a supportive, collaborative environment.

Location: West Hartford, CT

Hourly Rate: $25.00/Hour

Key Responsibilities in Finance Administration

• Administer accounts receivable processes and manage debt collection.
• Assist in preparing monthly financial reports ensuring timely month-end closures.
• Monitor and execute tasks in accounts payable and supplier payments.
• Manage customer account inquiries with prompt responses.
• Handle check deposits and payment postings efficiently.
• Identify transaction irregularities and address them appropriately.
• Process employee expense reimbursements accurately.
• Review and audit company credit card expenses.

Business Administration Responsibilities

• Receive, scan, and distribute mail efficiently.
• Support the preparation process for the annual audit.
• Coordinate office supply purchases and employee expense requirements.
• Prepare and reconcile company expense accounts monthly.

Additional Duties

• Contribute to process improvements and system integrations as necessary.
• Handle ad-hoc assignments with a proactive approach.
• Enhance workflow efficiency through automation.
• Provide operational support when required.

Required Skills and Competencies

ESSENTIAL:

• Proficient in Microsoft Office 365, including Outlook, Word, Excel, and Forms.
• Previous customer service experience.
• Experience in handling accounts receivable.
• Fluent English communication skills.
• Bachelor’s Degree or equivalent qualification.

DESIRABLE:

• Familiarity with NetSuite software.

Personal Attributes

ESSENTIAL:

• Reliability and flexibility in work approach.
• Strong integrity and capability to uphold WSET standards.
• Excellent organizational skills with meticulous attention to detail.
• Effective communication skills, both orally and in writing.
• Ability to work independently with strong problem-solving skills.
• Maintains confidentiality and professionalism.
• Employment is conditional upon a successful background check.

Benefits Offered for Part-Time Employees

• Access to Employee Assistance Program (EAP)
• Eligibility for performance-based bonuses
• Opportunities for retirement savings
• Free parking 
• Flexible working
• WSET courses

US Applicants Only:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit and talk or hear. The employee frequently is required to stand; walk; use hands to finger, handle, or feel; and reach with hands and arms. The employee is occasionally required to climb or balance; stoop; kneel, crouch, and taste or smell. The employee must regularly lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision, distance vision, depth perception, peripheral vision, and ability to adjust and focus.

This is not necessarily an exhaustive list of all responsibilities, duties, skills, efforts, requirements or working conditions associated with the job. While this is intended to be an accurate reflection of the current job, management reserves the right to revise the job or to require that other or different tasks be performed as assigned, at any time.